Keep every Procore project after closeout, in storage your company owns.

What happens to Procore project data when access ends?

Procore's own tool for keeping project data is Procore Project Archive, and it is an export, not a backup. Project Archive (formerly Data Extracts 2.0) builds a ZIP file of the tools and items a user chooses, when that user asks for it. Procore's help says the download is available for 30 days.

Procore Project Archive is private to the user who created it. The only other people who can see and download it are users with Admin permission on the project-level Directory tool. Most items arrive as PDFs, while documents and photos keep their original file type.

Project Archive works on active and inactive projects, but the person running it needs at least Read Only permission on every tool they include, and can only download an archive marked Partially Completed or Completed. In practice, one person with the right permissions has to build the archive for each project, download it and file it somewhere safe within 30 days.

Why back up Procore on a schedule instead of exporting at closeout?

A scheduled backup starts copying in the first week of the job and keeps going, so the record does not depend on someone remembering a closeout export. Procore Project Archive holds what existed on the day it was built. A backup taken run after run also holds what changed, and what was deleted, along the way.

Closeout is when the people who know a project are moving to the next one. The person with permission on every tool may have left, the 30-day link may lapse before anyone files the ZIP, and records argued over later, such as daily logs, change orders and correspondence, are needed for years after handover.

• The first SIINC run is a Full backup of every record and file version in the components you choose, and for a mid-sized project it completes the same day
• After that, Sync runs copy only what changed since the last run, hourly as standard
• Records deleted in Procore are kept for the term of your plan, so a deleted RFI is still in your copy
• Every run is recorded with its scope, size, warnings and errors, and summaries are emailed to your team

What SIINC backs up from Procore

35 components

Core and administration

Project inventory, Directory and permissions, WBS and reference data, Locations, Custom fields and workflows

Documents and design

Documents, Drawings, Specifications, Photos, Models and coordination

Project management

RFIs, Submittals, Correspondence, Emails, Meetings, Schedule tasks, Action plans, Forms, Inspections

Field, safety and workforce

Observations, Punch list, Incidents, Daily logs, Time and productivity, Equipment and materials

Financial and commercial

Bidding and preconstruction, Budget, Prime contracts, Commitments, Change events and RFQs, Change orders, Invoices and payment applications, Payments and direct costs, Resource management

Audit and change history

Audit and change history

Find Procore records again in the Procore Workbench

The Procore Workbench is a view over your backed-up Procore data, with a category for every component, a record inspector with fields, responses and attachments, version history and ZIP export. It reads from your own storage, so your team can search a closed project the way they remember it and download the files without a Procore login. When a record needs to go back into Procore, SIINC restores it into the same Procore account or a different one.

What you need to connect Procore

A verified company connection through the SIINC Procore integration, approved by an admin of the Procore account that owns the projects, and an Amazon S3 bucket or Azure Blob container in your own cloud account. SIINC captures what the connected Procore account can see, and nothing more. There is nothing to install, and setup takes under 30 minutes.

How SIINC compares to Procore Project Archive

Procore Project Archive is a one-off closeout export, and SIINC is a backup that keeps running. Many teams use both: Project Archive when an owner asks for a PDF package at handover, and SIINC to keep the working record in their own storage from the start of the job.

Project Archive is enough when you need one closeout or billing package for a single project and someone will download and file it within 30 days. SIINC is built for records that have to outlast the project, the Procore subscription and the people who ran the job. The full side-by-side table is on the SIINC vs Procore Project Archive page.

Who can back up a Procore project with SIINC?

Any company whose Procore account is a member of the project, subject to that account's permissions. SIINC backs up the projects your account is a member of and captures what the connected account is allowed to see, into storage your company owns.

That matters for subcontractors, trades and design consultants who work inside a head contractor's Procore. Your side of the record, such as RFIs, submittals and correspondence you were part of, can sit in your own Amazon S3 or Azure Blob Storage account, so the copy stays with you after your access to the project ends.